Still stitching Trello, Google Forms, and Zapier together to manage your podcast production? It’s costing you more time (and money) than you think. In this episode, we show you how to finally streamline and scale — without duct tape.

In this episode of Behind the Workflow, Simona and Taly rip off the duct tape and shine a bright, beautiful light on the hidden chaos lurking behind most podcast production systems. If you’ve ever stitched Trello, Google Forms, and Zapier together with crossed fingers and whispered prayers — this one’s for you.

They dive deep into why patchwork workflows collapse, how to break free from the chaos, and how a real system (not just a collection of tools) changes the entire game for podcasters, agencies, and creatives ready to scale with less stress and more success.

Packed with agency-tested insights, real-world stats, and fresh-from-the-field strategies, Simona and Taly share how you can ditch the duct tape, reclaim your energy, and build a workflow that works for you — not the other way around.

🔑 Key Themes & Takeaways:

• When Systems Become Stressors. From overly complex Notion boards to 30-step upload checklists, Simona and Taly reveal why so many podcast workflows feel like full-time jobs — and what to do instead.
• Clickability is Queen. It’s not enough to have a beautiful chart or checklist. If your team can’t click into the actual assets, due dates, and assigned owners — your system is broken.
• Templates = Time Freedom. Discover how templated task cards and pre-assigned roles eliminate guesswork and give your team (or future team) a clear path to follow every time.
• Beyond Pretty SOPs. Most workflows look nice on paper. But Simona and Taly share why real workflows are built to execute, not just to display. Your system should work — not create more work.
• The Notion Trap. Taly breaks down why she once loved Notion — until it turned into a productivity labyrinth. And why Northflow was designed to keep things simple, streamlined, and scale-ready.
• One Tool to Rule Them All. Why podcast producers, agency teams, and even solo creators are ditching duct-tape solutions for a centralized system that houses everything in one place.
• Feedback Loops and Optimization. Don’t just launch and ghost. Simona explains why reviewing analytics, social feedback, and campaign performance is the secret sauce to sustainable growth.

Request an invite: https://northflow.io/#request-invite

We talk about:

• 00:00 Introduction
• 00:54 Breaking Down a Reddit Workflow Example
• 03:41 Pre-Production Pitfalls and Strategy
• 05:45 How Most People Overcomplicate Podcast Systems
• 08:07 Clickable vs. Visual Workflows
• 10:25 Building for Collaboration (Even If You’re Solo)
• 12:18 Assigning Roles and Timelines That Actually Work
• 14:32 Why Northflow Beats Notion for Podcasting
• 17:00 What Happens After You Publish (Don’t Skip This)
• 18:45 The Secret to Sustainable Scaling
• 22:01 Key Takeaways and Final Thoughts

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