Feeling like the therapy referrals at your group practice have stopped flowing in? You’re not alone, and it’s not your fault.

A lot of us are seeing a drop in therapy referrals, even though the demand for therapy clients is still sky high. In this episode, I’m digging into what’s really going on behind the scenes and sharing clear, actionable ways for how to get more therapy clients.

I’ll break down why the old strategies don’t work anymore, how to modernize your approach of networking for therapists, and the exact systems you need to make your practice stand out in today’s saturated market. If you’ve been wondering how to get more therapy clients and boost therapy referrals, this episode is your roadmap to getting back on track and filling those empty spots on your team’s calendar.

In this episode, I cover:

• Why therapy referrals have slowed down even though client demand is still high—and what you can do right now to turn it around
• What really works today when it comes to referral marketing ideas that move the needle for group practices
• The 5 common failure points in your intake process where therapy clients are dropping off (and how to fix them)
• Why blending marketing and networking for therapists is essential—and where most group practice owners go wrong
• One simple but powerful mindset shift to help you finally understand how to get more therapy clients consistently
  
  

I’m also sharing a sneak peek into my upcoming live workshop, Referrals Reimagined, where we’ll dive even deeper into the systems, scripts, and modern networking strategies that work in today’s climate.

Join us for the live workshop happening June 2nd!

Ready to rethink how your practice attracts therapy clients and grows therapy referrals? Tune in to the full episode now and let’s get your phones ringing again.

LINKS:

Referrals Reimagined: Real Marketing + Modern Networking for Group Practices in Today’s Landscape.

Need extra support? Join The Exchange, a membership community just for group practice owners.

The Group Practice Exchange Programs + Courses

The Accountability Equation™ Quiz

The Accountability Equation Book

Group Practice Forecasting Support GPT

CONNECT WITH MAUREEN WERRBACH & THE GROUP PRACTICE EXCHANGE:

Website

Facebook

Instagram

LinkedIn

SPONSORS:

TherapyNotes: An EHR software that helps behavioral health professionals manage their practice with confidence and efficiency. Go to therapynotes.com/r/thegrouppracticeexchange for two free months!

GreenOak Accounting: An accounting firm that specializes in working with group practices. Mention TGPE to get $100 off your first month!

Ever wondered if bringing on dietitians in mental health could transform your group practice—but felt stuck on where to start?

In this episode, I’m sitting down with Jamie Magdic, registered dietitian and group practice owner, to dive deep into the logistics of dietitians in mental health, opportunities, and challenges of creating a true multidisciplinary practice.

Jamie shares her experience running a thriving, insurance-based dietitian group and offers key insights into how multidisciplinary therapy can better serve your clients—and how to navigate the practical hurdles like billing, legalities, and team support. If you’ve been thinking about expanding your practice beyond therapy services, this episode is packed with must-know information, especially when it comes to dietitian insurance coverage and setting up your systems for success.

In this episode, you’ll learn:

• What makes bringing on dietitians in mental health so powerful—and why it’s a growing trend for group practice owners.
• The biggest surprises (and headaches) when it comes to dietitian insurance coverage and why medical billing looks very different from therapy billing.
• How to structure a strong multidisciplinary practice team that ensures dietitians feel supported, legally protected, and able to thrive.
• The often-overlooked benefits of multidisciplinary team collaboration—and how it elevates client care and boosts outcomes.
• What systems and experts you need in place to create a sustainable multidisciplinary therapy environment (hint: supervision, billing, and legal guidance are critical!).

Tune in to the full episode now to learn exactly how to navigate bringing dietitians in mental health into your practice and unlock the true benefits of multidisciplinary team care!

LINKS:

Need extra support? Join The Exchange, a membership community just for group practice owners.

The Group Practice Exchange Programs + Courses

The Accountability Equation™ Quiz

The Accountability Equation Book

Group Practice Forecasting Support GPT

CONNECT WITH MAUREEN WERRBACH & THE GROUP PRACTICE EXCHANGE:

Website

Facebook

Instagram

LinkedIn

CONNECT WITH JAMIE MAGDIC:

Website

Instagram

SPONSORS:

TherapyNotes: An EHR software that helps behavioral health professionals manage their practice with confidence and efficiency. Go to therapynotes.com/r/thegrouppracticeexchange for two free months!

GreenOak Accounting: An accounting firm that specializes in working with group practices. Mention TGPE to get $100 off your first month!

Does public speaking anxiety stop you from saying “yes” to opportunities to share your voice?

As therapy group practice owners, many of us find ourselves being pulled toward leadership beyond the therapy room—whether that’s hosting retreats, teaching workshops, speaking at conferences, or simply leading internal trainings with more presence and ease.

But here’s the thing: public speaking anxiety is very real—and faking it till you make it doesn’t always work.

In this episode, I’m joined by vocal and speaking confidence coach Linda Ugelow to dig into how to overcome fear of public speaking—not by pushing through it, but by healing what’s underneath it. Because visibility isn’t just about you—it’s about the mission and message of your therapy group practice reaching the people who need it most.

Here’s what we’re covering:

• Why public speaking anxiety affects so many practice owners—even those used to talking all day in session
• The real reason “just practicing more” doesn’t solve it (and what to do instead)
• Grounded, practical public speaking anxiety tricks that actually work—like EFT, visualization, and body-based rituals
• How unresolved stories and inner critics fuel the public speaking anxiety—and how to rewire those beliefs
• Why public speaking is a powerful growth lever for your therapy group practice—and how to say yes to the mic with less dread

If you’ve ever thought, “I should be doing more speaking, but I can’t get past the public speaking anxiety,” this one’s for you.

LINKS:

Linda’s book: Delight in the Limelight

Need extra support? Join The Exchange, a membership community just for group practice owners.

The Group Practice Exchange Programs + Courses

The Accountability Equation™ Quiz

The Accountability Equation Book

Group Practice Forecasting Support GPT

CONNECT WITH MAUREEN WERRBACH & THE GROUP PRACTICE EXCHANGE:

Website

Facebook

Instagram

LinkedIn

CONNECT WITH LINDA UGELOW:

Website

Facebook

Instagram

LinkedIn

TikTok

YouTube

SPONSORS:

TherapyNotes: An EHR software that helps behavioral health professionals manage their practice with confidence and efficiency. Go to therapynotes.com/r/thegrouppracticeexchange for two free months!

GreenOak Accounting: An accounting firm that specializes in working with group practices. Mention TGPE to get $100 off your first month!

What’s really happening in the mental health industry—and how will it affect your practice in 2025?

From the growing influence of private equity investment in healthcare to the rise of values based care, the mental health industry is changing rapidly. We're seeing a consolidation wave across the mental health market, paired with the adoption of new tech and reporting models that could impact everything from how you run your business to how you get paid.

This episode is a must-listen for anyone who’s building (or hoping to protect) a sustainable, ethical, and independent group practice in a landscape that’s becoming increasingly complex.

In this episode, I’ll walk you through:

• Why post-COVID demand is up, but your referrals might be slowing down—and how that connects to shifts in the mental health market
• What private equity investment in healthcare actually looks like behind the scenes (hint: it’s not just about big buyouts)
• How the shift toward values based care could impact your reimbursement rates and clinical workflow
• What AI and tech disruptions really mean for day-to-day operations in group practices—and why it’s closer than you think
• My personal strategies for staying visible, competitive, and value-aligned in a changing mental health industry

As a group practice owner myself, I know how overwhelming it can feel to watch the mental health industry trends evolve so fast. But knowledge is power—and with the right tools, collaboration, and mindset, we can adapt and lead with intention.

If you want deeper support, trainings, and community around navigating the changing mental health industry, come join us inside The Exchange membership. I’ve got you.

LINKS:

Need extra support? Join The Exchange, a membership community just for group practice owners.

The Group Practice Exchange Programs + Courses

The Accountability Equation™ Quiz

The Accountability Equation Book

Group Practice Forecasting Support GPT

CONNECT WITH MAUREEN WERRBACH & THE GROUP PRACTICE EXCHANGE:

Website

Facebook

Instagram

LinkedIn

SPONSORS:

TherapyNotes: An EHR software that helps behavioral health professionals manage their practice with confidence and efficiency. Go to therapynotes.com/r/thegrouppracticeexchange for two free months!

GreenOak Accounting: An accounting firm that specializes in working with group practices. Mention TGPE to get $100 off your first month!

AI tools for therapists are changing the way we run our practices—from reducing admin work to improving efficiency in scheduling, billing, and even documentation.

If you’ve ever wondered how to use AI in your business, this episode is for you!

I sat down with Christine Li, CEO of Mentaya, to talk about mental health technology and how AI is transforming group practices. Christine shares her predictions on where AI is headed, how it’s already streamlining daily operations, and what practice owners need to know about data privacy. We also discuss AI for therapist notes, automated billing, and the growing role of AI-driven client intake.

In this episode, we cover:

• How AI tools for therapists are automating scheduling, billing, and documentation—so you can focus on client care
• The future of mental health technology and how it will shape group practice management
• AI for therapist notes: Can AI reduce documentation time and eliminate late-night note-taking?
• Data privacy concerns: How safe is mental health technology, and what should practice owners watch out for?
• Practical strategies for how to use AI in your business—even if you're tech-avers

As AI continues to evolve, it’s becoming an essential tool for running a smoother, more profitable practice. Whether you’re excited or hesitant about the shift, staying informed is key. Tune in now to learn how to use AI in your business to work smarter, not harder.

LINKS:

Need extra support? Join The Exchange, a membership community just for group practice owners.

The Group Practice Exchange Programs + Courses

The Accountability Equation™ Quiz

The Accountability Equation Book

Group Practice Forecasting Support GPT

CONNECT WITH MAUREEN WERRBACH & THE GROUP PRACTICE EXCHANGE:

Website

Facebook

Instagram

LinkedIn

CONNECT WITH CHRISTINE LI & MENTAYA:

Try Mentaya for free with code TGPE

Website

Instagram

SPONSORS:

TherapyNotes: An EHR software that helps behavioral health professionals manage their practice with confidence and efficiency. Go to therapynotes.com/r/thegrouppracticeexchange for two free months!

GreenOak Accounting: An accounting firm that specializes in working with group practices. Mention TGPE to get $100 off your first month!

Feeling overwhelmed trying to run your therapy business all on your own?

You’re not alone! Many group practice owners hit a point where managing everything—from clinical work to admin tasks—becomes unsustainable. That’s where building a leadership team comes in. If you want to know how to grow a therapy practice without burning out, this episode is for you!

I’m diving into why building a leadership team is a game-changer for group practice owners. I’ll walk you through the practical steps to create an effective leadership structure, common challenges you might face (like letting go of control!), and how to empower your team to take ownership—so you can focus on growing a sustainable therapy business instead of being stuck in the day-to-day grind.

Here’s what I cover:

• Why building a leadership team is essential if you want to scale your therapy business without working 24/7.
• How to delegate effectively without micromanaging—and what mistakes to avoid when learning how to grow a therapy practice.
• The biggest mindset shifts you need to make to step into a true leadership role in your therapy business.
• Practical strategies for turning clinicians into leaders (without overwhelming them) and successfully building a leadership team.
• How successful group practice owners use leadership structures to grow their therapy businesses sustainably.

If you’ve been struggling to step back and let your team step up, this episode will give you the strategies and confidence to finally make it happen!

Tune in now and learn how to grow a therapy practice by building a leadership team!

LINKS:

Need extra support? Join The Exchange, a membership community just for group practice owners.

The Group Practice Exchange Programs + Courses

The Accountability Equation™ Quiz

The Accountability Equation Book

Group Practice Forecasting Support GPT

CONNECT WITH MAUREEN WERRBACH & THE GROUP PRACTICE EXCHANGE:

Website

Facebook

Instagram

LinkedIn

SPONSORS:

TherapyNotes: An EHR software that helps behavioral health professionals manage their practice with confidence and efficiency. Go to therapynotes.com/r/thegrouppracticeexchange for two free months!

GreenOak Accounting: An accounting firm that specializes in working with group practices. Mention TGPE to get $100 off your first month!

Are you struggling with client retention in your group practice?

Here’s the truth—if you’re not prioritizing building client trust, your retention rates will suffer.

In this episode, I sit down with Dr. Josh Satterlee, a chiropractor and founder of Trust Driven Care, to break down why building client trust in therapy practices is the key to long-term client relationships—and ultimately, a thriving business.

We explore practical client retention techniques that help clients feel heard, valued, and engaged in their care. Dr. Josh shares his framework for building client trust, designed to improve communication and build rapport with clients in a way that boosts retention.

In this episode, we cover:

• Why building client trust is the foundation of strong retention—and how many practices unknowingly break it
• How to build rapport with clients using the PATCH framework (and why traditional empathy models fall short)
• The biggest mistakes therapists make when it comes to trust in therapy—and how to fix them
• Effective client retention techniques that go beyond session reminders to create deep, lasting relationships
• How small changes—like communication adjustments and technology integrations—can massively impact your bottom line

Building client trust isn’t just a “feel-good” concept—it’s the backbone of a profitable, sustainable practice. If you’re ready to build rapport with clients, keep them engaged, and improve client retention techniques, this episode is for you.

Hit play now to learn how to learn client retention techniques that work!

LINKS:

Need extra support? Join The Exchange, a membership community just for group practice owners.

The Group Practice Exchange Programs + Courses

The Accountability Equation™ Quiz

The Accountability Equation Book

Group Practice Forecasting Support GPT

CONNECT WITH MAUREEN WERRBACH & THE GROUP PRACTICE EXCHANGE:

Website

Facebook

Instagram

LinkedIn

CONNECT WITH JOSHUA SATTERLEE:

Website

Instagram

Facebook

SPONSORS:

TherapyNotes: An EHR software that helps behavioral health professionals manage their practice with confidence and efficiency. Go to therapynotes.com/r/thegrouppracticeexchange for two free months!

GreenOak Accounting: An accounting firm that specializes in working with group practices. Mention TGPE to get $100 off your first month!

Are you tracking the right KPIs, or are you just looking at numbers that don’t actually drive growth?

If you’re a therapy group practice owner, knowing how to track KPIs effectively can mean the difference between a scaling therapy group practice, or feeling stuck in the day-to-day grind.

In this episode of The Group Practice Exchange Podcast, I dive into how to track KPIs that matter, avoid common tracking mistakes, and implement strategies to make data-driven decisions that lead to real growth.

Too many therapy practice owners either track the wrong numbers, don’t track anything at all, or set vague goals that don’t move the business forward. That’s why great therapy practice management has to start with clear, actionable KPIs that support your practice’s long-term success.

In this episode, I break down:

• How to track KPIs that actually improve decision-making and profitability.
• The biggest mistakes therapy group practice owners make when setting goals.
• How a simple system audit can uncover hidden inefficiencies in your practice.
• The SMART framework for setting KPIs that drive real business growth.
• Why a scaling therapy group practice starts with learning how to track KPIs that matter—not just session counts.

Tracking KPIs isn’t just about numbers—it’s about how to improve conversion rates, make smarter business decisions, and set up your therapy group practice for long-term success. If you’re ready to get out of the guesswork and start running your therapy group practice like a data-driven business, this episode is for you!

LINKS:

Need extra support? Join The Exchange, a membership community just for group practice owners.

The Accountability Equation Book

The Group Practice Exchange Programs + Courses

The Accountability Equation™ Quiz

Group Practice Forecasting Support GPT

CONNECT WITH MAUREEN WERRBACH & THE GROUP PRACTICE EXCHANGE:

Website

Facebook

Instagram

LinkedIn

SPONSORS:

TherapyNotes: An EHR software that helps behavioral health professionals manage their practice with confidence and efficiency. Go to therapynotes.com/r/thegrouppracticeexchange for two free months!

GreenOak Accounting: An accounting firm that specializes in working with group practices. Mention TGPE to get $100 off your first month!